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BAYSO   HANDBOOK

All musicians are required to take private music lessons with an instructor. Attendance at all concerts is mandatory. Attendance at all rehearsals is mandatory with the exception of three excused absences. An absence must be received before the rehearsal. Call the BAYSO phone line at 763-3842 to leave the message. Please speak clearly, spell names if you believe there is any question, state the name of the musician, their instrument and reason for absence.

The following rules will apply regarding proper attire for concert performances (unless otherwise notified).

Male: Black shoes, black dress pants, white tuxedo shirt with black bowtie, jacket (to be provided by BAYSO).

Female: Black shoes, black dress pants or long black skirt (slit in skirt not to come above the knee), white tuxedo shirt with black bowtie, cummerbund (to be provided by BAYSO).

If there are any questions, please ask an officer for clarification.

**All members of BAYSO are required to pay a $20 Music Deposit to cover the expense of music that is not returned to the Librarians. If you fail to return practice music, you are required to pay another music deposit before receiving new practice music. You have the right to have your deposit returned at the
end of each year or carry it over to the next year.

The Librarians have the following music policy:

**Anyone wanting copies of performance music for practice must sign a request form and give it to the Librarians. You have three weeks from the first announcement to sign up for music.
**At the next rehearsal, pick up your music from the librarians in a folder with your name on it. To be credited for returning music, you must return your practice music in this folder.
**All practice music must be returned no later than one week after the performance
date. Practice music must be returned before new music can be issued.
**Failure to return practice music will result in the loss of your music deposit and you will be required to pay a new deposit before receiving any more practice music.
**All music must be returned by the Memorial Day concert.

REHEARSALS AND CONCERT PERFORMANCES

Rehearsals are held on Mondays from 7 p.m. to 9 p.m. primarily at Sycamore High School, 7400 Cornell Road. When Sycamore High School is on break, any scheduled rehearsals will be held at Montgomery Assembly of God Church, 7950 Pfeiffer Road (see schedule).

Concert performance locations are indicated on the schedule as they become finalized. Each musician is required to bring all appropriate dress per the dress code with the exception of cummerbunds. Failure to have the appropriate attire may result in exclusion from that concert performance.

We expect the very best conduct from all of our musicians and their families. This extends to rehearsals, performances and any time you represent the Blue Ash Youth Symphony Orchestra. We demand that anything that does not belong to us be used carefully and properly. Any damage will be the responsibility of the party involved. We are extremely fortunate to have the free usage of many items and our reputation for quality and care earns us that privilege.

FEES

Fees for the season are $130 for one student. There is a reduction for more than one student per family. There is also a $20 music fee for first year students. See Music Policy for more information.

PHONE  TREE

If there is important information concerning a rehearsal, performance or other matter, the Phone Tree will be used. This procedure is very important to insure that everyone receives the information as soon as possible. An e-mail system may also be used and there should be something posted on the web page. Please, check your e-mail, phone answering machine, or web page if you have questions concerning the cancellation of a rehearsal or perfomance.

Xavier  University

BAYSO is also continuing a musical relationship in conjunction with Xavier University’s Music Department, which will involve input from Xavier students and faculty with the students in the orchestra.  We remain very excited about this opportunity for this group.

PARENT BOARD AND VOLUNTEERS

BAYSO is very dependent on parent volunteers to keep things running smoothly.  Parent’s meetings are generally held the first Monday of each month, during the BAYSO rehearsal.  Please check the schedule to confirm when the meetings are occurring.  Parents are strongly encouraged to attend these meetings.  At least one parent from each family must attend the first Parent’s Meeting of the new season, usually in September.